Film production may not be as easy as many people think. Often people think that once a producer has got a team together, like the actors, a director, along with the script, all is left to those people to them make the picture but there is more to it than that. They have to ensure the scenery designers, make-up artists and even caterers are in the right places at the right times or otherwise, the director and the actors can’t do their jobs correctly and time and money is wasted.
In order to ensure that everybody is in the right place at the right time and knows exactly what is expected of them, they use what are known as call sheets. So if you are thinking of producing any kind of movie, you will need call sheets so here are some call sheet tips you may want to keep in mind.
It is obviously clear that you will need the correct date on the call sheet as well as the name of the production. Although you may think that the name of the production may be obvious, some people like the providers of flowers or the caterers, may be dealing with more than just you. The date is very important as many call sheets may look similar, make sure that the date and all timings are clearly marked and cannot be missed.
Everybody likes to eat and no one likes to miss a meal time and so the time for lunch should be clearly marked also. When filming outside, the lighting is very important and so each day’s shoot may call for filming at different hours, also meaning that lunch could be at a different time each day. Ensure that everybody not only knows when lunch will be served but also know where it will be served.
Weather can affect many of the shots and so it is best if a brief description of the weather forecast can assist many of the different departments and so it is always best to have that on a call sheet also. Accidents can occur and so the locations of the nearest medical facilities, to where the shooting is taking place, is also important and so should therefore also be included on the sheet.
Although you may have to provide special transport for the main actors, you will want to ensure that there are shuttles available for the other workers and those shuttle times and locations where they can be caught, should also be on the call sheets.
Obviously the caterers will want to know how many people that they have to cater for, as will any provider of snacks if required.
The call sheets are what everybody on the crew and the support services plan and organize their days around and so a mistake on one of them could be very costly.
Although the call sheets are usually created by an assistant director, all the relevant phone numbers for the producers and other important and key personnel should be included on the call sheets for ease in contacting.